When scheduling a meeting with a client, business associate, or any person; offering  a variety of times to meet is a more efficient and personal way to schedule a meeting.

Creating a One-time Scheduling Link

From the "+" button, select Scheduling Link. You can create a One-time Scheduling Link using one of your templates or create a On-time Scheduling Links from scratch  (Though if you've created Templates based on how you work, you won't have to.).

Next, choose what times you'd like to offer for this event:

  • The default option is “any available time”. On the right side, you can see a preview of which times will be offered
  • Alternatively, you can choose a few specific times to offer, rather than sharing all of your open times. To do that, click where it says “anyone can schedule any available time”, and choose the option that says “anyone can schedule specific times”. Click “Add times”, and you’ll see a list of suggested times that might work. You can also click anywhere on the calendar.

When the event looks good, click “Create link”.

You can then copy the link and share it with your invitee any way you choose; via email, a text message, or through chat. 

When they click on the On-time Scheduling Links, the person you sent it to can select the optimal time to meet from the times you proposed, even if they are not using Woven or the same calendaring system you are!

Once they click "Schedule", your meeting is booked and on your calendar.

Avoid Double Booking on Proposed Scheduling Link Times

To stop you from inadvertently booking an event over times you've currently offered to a person through a One-Time Scheduling Link, learn how to turn on "Show Suggested Times" on your My Time calendars.

Need More Help?

If you need help with One-Time Scheduling Links (or how to use Smart Templates to create a One-Time Scheduling Link twice as fast), send an email to support@woven.com.


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